Invigilators

• An AU-approved invigilator must be able to provide an environment that meets the following conditions:
• A safe and quiet exam writing environment that is free from distraction and disruption.
• A secure method of holding an exam prior to a student's scheduled exam write date and time.
• A secure method of holding an exam prior to its return to AU.
• The ability to ensure that an exam is invigilated in accordance with Athabasca University's Invigilation Standards and in accordance with the Exam Invigilation Procedures of the exam.
• The ability to ensure that a student does not have access to the exam outside of the scheduled write date and time.
• The ability to ensure that the student writes the exam within the allotted time to do so.
• If invigilating an online exam, the ability to provide a desktop or laptop computer that is compatible with the technology that is required to host the online exam and is located in an environment that is suitable to the writing of the exam.

A proposed invigilator must be fluent in written and spoken English and be a permanent employee in one of the following categories:

• a professor or instructor at a recognized public or private post-secondary institution;
• a full-time administrative or professional staff member of a recognized public or private post-secondary institution;
• a full-time administrative or professional staff member of a public library or a library in a public or post-secondary school;
• a full-time administrative or faculty staff member of a public or private elementary or secondary school;
• a ranking officer in the Armed Forces;
• an official at an embassy or consulate office.

A proposed invigilator may not be a friend, neighbour, co-worker, supervisor, family member, or relative of the student, and may not live at the same address as the student. Exceptions may be considered for students who live in remote communities and who do not have access to one of the individuals from the above categories within a 100 km radius of the student’s residence. The Office of the Registrar must be confident that the individual selected will ensure that the examination invigilation guidelines will be followed and that there is no conflict of interest between the approved invigilator and student.

AU students are not permitted to act as invigilators for other AU students without the written permission of an authorized representative of AU as designated by the AU Registrar. Students at other schools are also not permitted to act as an invigilator unless the individual is a paid employee of an AU-approved invigilation centre or has been approved by an authorized representative of AU as designated by the AU Registrar.

Students are responsible for any expenses incurred when writing an examination. Most invigilators request a fee to invigilate examinations. Invigilation centers may also charge a fee if you cancel or reschedule your examination.

AU does not charge a fee to invigilate examinations at any of its three offices located in Athabasca, Edmonton, or Calgary, Alberta.

An attempted or completed exam must be returned to AU in the return envelope provided and only by the AU-approved invigilator on the same or next business day.

Students may provide an invigilator with a pre-paid courier envelope for the return of the exam. Invigilators must ensure that the exam is returned to the specified address on the return envelope provided by AU and ensure that the attempted or completed exam is never in the student’s possession outside of the allotted write period.

A void exam will be considered attempted but will not be graded. The Associate Registrar, Operations, will evaluate each case on its own merit and provide the student with instructions on how to proceed.

Visit Unwritten/multiple exams for information on returning unwritten exams.